Effective Date: 01 August 2025
Last Updated: 01 August 2025
Introduction
Takamul (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and related services.
Information We Collect
1. Personal Information
- Account Information: Name, email address, employee ID, department, designation
- Profile Data: Profile pictures, contact information, emergency contacts
- Authentication Data: Login credentials, session tokens
- Financial Information: Expense reports, receipts, petty cash entries
2. Device Information
- Camera Access: For receipt scanning and profile photo capture
- Storage Access: For saving receipts and expense documents
- Device Identifiers: For security and session management
3. Usage Information
- App Activity: Features used, time spent, error logs
- Location Data: Not collected unless explicitly required for expense categorization
How We Use Your Information
We use the information collected to:
- Provide and manage expense management services
- Process and track expense claims
- Authenticate and secure user accounts
- Send notifications regarding expense status
- Improve app functionality and user experience
- Comply with company policies and legal requirements
Information Sharing
We do not sell, trade, or rent your personal information. We may share information only in the following cases:
- Within Your Organization: With authorized personnel for expense approvals
- Service Providers: With trusted partners who help operate the application
- Legal Requirements: When required by law or to protect rights, safety, and security
Data Security
We apply industry-standard security practices, including:
- Encryption: AES-256 encryption for stored data
- Secure Transmission: HTTPS for all data transfers
- Hardware Security: Device-level secure storage when available
- Access Controls: Role-based access and session management
Data Retention
- Active Accounts: Data is retained while the account remains active
- Deleted Accounts: Data is permanently deleted within 30 days
- Legal Obligations: Certain data may be retained longer if required by law
- Expense Records: Retained in line with company policy (typically 7 years)
Your Rights
You have the right to:
- Access your personal data
- Correct inaccurate information
- Request account deletion and data removal
- Restrict or limit data processing
- Request data portability (where applicable)
Children’s Privacy
Our services are not intended for individuals under the age of 18. We do not knowingly collect personal data from children.
International Data Transfers
Your data may be transferred to and processed in countries outside your location. We ensure that appropriate safeguards are applied to protect your information.
Changes to This Policy
We may update this Privacy Policy from time to time. Material changes will be communicated through the app or other official channels.
Contact Information
For privacy-related inquiries or concerns, please contact:
Traffic Tech Solutions
📧 Email: areeb@traffic-tech.com
📍 Address: Doha, Qatar
Specific Permissions
Camera Permission
- Purpose: Scanning receipts and capturing profile photos
- Data Storage: Images are processed locally and securely transmitted
- User Control: Permission can be disabled in device settings
Storage Permission
- Purpose: Saving expense documents and receipts
- Data Access: Only app-created files are accessed
- User Control: Files can be managed through app settings
Network Permission
- Purpose: Syncing data with company servers
- Data Transmission: All data encrypted during transmission
- Offline Mode: Basic functionality available without an internet connection
Compliance
This Privacy Policy is designed to comply with GDPR, CCPA, and other applicable privacy regulations.
